04th October 2005

Press Release

Replacing an Accountant’s Filing Cabinets with CD-ROM.

Copyzone Archiving were asked to convert all completed Client Files and make them accessible from a PC using Optical Character Recognition (OCR) techniques to enable any file to be accessed from a personal computer. The project started in September 2005.

Cartwrights is a team of chartered and certified chartered accountants with expertise in all areas of financial management, auditing, accounting and taxation, including specialising in major proprietor-run businesses and solicitors accounts rules, charities and pension schemes. An independent long-established practice based in Barnet, they are members of the UK200 Group (the UK’s leading association of quality assured accountants and lawyers). Like many firms, they had previously used large amounts of space to store massive amounts of paper. Not only was this expensive but it meant that obtaining information about past casework was slow and inefficient.

Partner, Andrew Hill, said "Our philosophy is to provide a top quality service in a cost-effective manner. As part of this strategy we were looking for an effective means of storing closed client files that was confidential but also easily accessible for staff so that client queries could be dealt with quickly and effectively. The keyword search facility offered by CZA's software enables files to be found quickly and, once located, we can scroll through the electronic files and print some or all pages as required. This solution has made our document retrieval quicker and cheaper, has revolutionised our archiving facilities and enabled us to focus on what matters – our clients”. Andrew chose Copyzone after a thorough search of the market. He would be pleased to offer the benefit of his experience to other businesses and can be contacted at andy@cartwrights-ca.co.uk.

CZA Marketing Director, Ian Hudson, said “We are delighted to work with our first Accountant. We are talking to a number of similar companies and I’m sure this area of work will grow quickly”.